How to print by sending an email to the printer with HP ePrint

You are back from a business trip and want to have a printed document when you get to the office. Instead of sending the document to your office mates to be the ones who are responsible, there is a simpler and faster way to print from anywhere in the world. With HP ePrint, all you need is a device that enjoys connection to the network and has the ability to send emails with an attachment, be it a computer, a smartphone or a tablet (or any other smart device). If you purchased a printer from the U.S. Company with the HP ePrint technology or want to know how this feature works interesting, we tell you how to enable the team to carry out the print job in a few steps. We have also included a video demonstration at the end of the article.

1. Enable HP ePrint

Once you have verified that its printer features HP ePrint function (you can see the full list of compatible devices on the HP site), the first thing to do is enable web services within the team. To do this, go to the printer menu and look for the option “Web Services”. Although access varies slightly according to each printing, all equipment should enable us to activate the option. Once the web services are enabled should print a page with information on the following steps to configure remote printing via HP ePrint.

2. Registering your printer

The next thing to do is visit the ePrint Center page. From there, we press on “Sign in” and then “Create an account”. This step may be heavier but just enter basic information such as name, email and password. Accept the terms of service and give the button “Create Account”. We are already inside. For now, the web page from which will manage the printer is available only in English. To register your printer, go to the tab “Devices” and then press on the “Add a device” button. In the small window that opens will ask for a “Claim code”, which is the code that appears in the page for instructions who printed the printer. The format of this code should mix lowercase letters with numbers. We introduce in the box and give you added (“Add”).

3. Configure mail account Printer

If you have entered the code well, the page should let us know that you have correctly registered the team. At this time we see a picture of its model, its condition and the level of access it (by default, open to anyone). To change the settings, you click on “Settings”. As we can see, this is a fairly simple screen with three main options. Removing the printer (“Remove printer”), to change the type of access users (to be discussed in the next step) and change the address of the printer. We click on “Change Email”. Here you can enter the address you want, keeping in mind that it may not be a printer with this email address (for example, it is likely that “john@hpeprint.com” is already catching). But here we enter an address that is easy to remember and we can identify with its company or business.

4. Configure access to the printer

As mentioned earlier, by default anyone who knows the address of the printer can send jobs to print. If we restrict this access, we can go to the area “ePrint Access” and configure this access in two ways. On the one hand, we can leave the printer open to everyone but add exceptions through “Manage blocked senders”. On the other hand, we can choose to add permissions to every email address from which you want to allow documents through “Allowed Senders Only” and then “Manage Allowed Senders” are shipped. Write e-mail in the box and you may send documents to print.

5. Print via HP ePrint

We have already set up your printer. Now what? Just send a document to the email address of the printer and printing will be done automatically. So easy, without using any dedicated software or drivers to install.

6. Aspects to Consider

However, several aspects when using this technology must be taken into account. First, the impression generally takes longer to start than with direct printing. This is because the document goes through a print server HP before reaching the printer. If the printer is off, the document or documents will remain 24 hours in the HP print server and then deleted. At the time when the printer is turned on and has network access, printing resumes. Documents can be attached to email are Word documents, Excel sheets, PDF files and text TXT, PowerPoint presentations and HTML web pages. It is also compatible with images of BMP, GIF, JPEG, TIFF and PNG. Another of the advantages of this printing technology is that we can send up to 10 files at the same time, but always respecting a maximum size limit of 10 MB. Finally, we should note that it is currently not possible to make prints sided with this technology, a limitation that probably will be corrected later. But ultimately, this is one of the most flexible and useful to print files remotely anywhere anyway.